The Client Experience Specialist is a service‑mindful professional who manages all non‑licensed aspects of the real estate transaction, from contract to close, to create a seamless experience for the agent, consumer and all deal parties. You are part of a collaborative team that is enhancing the way that Coldwell Banker is doing business by eliminating the friction and simplifying the transaction process.

The key to success in this role is the ability to multitask, solve problems and communicate effectively with agents, clients, third parties and internal operations. As a trusted professional, you provide our agents, homebuyers and sellers, the confidence that their transaction is in reliable and skillful hands.

This position is 100% remote and will support various markets, primarily in Florida. The ideal candidate will be able to work in eastern time.

Responsibilities

• Perform non‑licensed administrative tasks for real estate agents. Identify and manage the contractual dates and deadlines and ensure the transaction is closed in a timely, efficient and accurate manner.
• Collaborate closely with the agent services department, agents or other third parties to ensure all proper documentation has been received for compliance in the transaction file in the appropriate systems.
• Organize all transaction details in applicable systems while providing continuous updates to the agent, client and third parties.
• Serve as all deal stakeholders’ point‑of‑contact for agents and their clients through closing, which includes obtaining documentation or information needed for clear‑to‑close.
• Own and execute full end‑to‑end transaction processing by entering transaction‑related expenses, verifying accuracy of details, preparing commission invoices, calculating and finalizing commission payments and proactively resolving discrepancies to ensure timely and accurate agent payouts.
• Regularly update and manage communication with all parties involved in the transaction.
• Prioritize service to the agent and all parties with a positive and engaging attitude to create a seamless experience.

Experience

• Minimum of 2 years Real Estate/mortgage/title administration/transaction coordination experience required.

Competencies

• Self‑motivated – able to work independently with a sense of urgency in a fast‑paced, high volume paperless environment.
• People first approach – keeping the agent and consumer at the center of the transaction by anticipating their needs to provide exceptional customer service throughout the process.
• Technical – ability to learn and navigate multiple software systems with an elevated level of competency while demonstrating comfort with transaction management and financial tools.
• Analytical Thinking & Transaction Accuracy – able to apply strong critical thinking and problem‑solving skills to ensure precise management of financial details such as expenses, invoices, and commission calculations while analyzing data to identify discrepancies, resolve issues promptly and maintain compliance and data integrity.
• Process Management – able to effectively manage end‑to‑end workflows, prioritize tasks and ensure timely completion of transaction processing.
• Partnership/Collaboration – the individual remains open to others’ ideas and exhibits willingness to try new things.
• Oral/Written Communication – the individual speaks clearly and persuasively in any situation to clearly advise and resolve any issues.
• Quality Assurance – the individual demonstrates accuracy and thoroughness and monitors their own work to ensure quality.
• Adaptability – the individual adapts to changes in the work environment, prioritizes and manages competing demands, and can deal with frequent changes, delays or unexpected events while remaining resilient.
• Building Collaborative Relationships – the individual develops, maintains and strengthens partnerships with agents and colleagues while providing information & support.

Benefits

• Medical, Dental, Vision, Short‑term and Long‑term disability benefits, AD&D
• 401(k) savings plan with company match
• Paid Time Off, including Holidays, Vacation Time and Sick Time
• Paid Family & Paternity Leave
• Life Insurance
• Business Travel Accident Insurance
• All employees receive access to LinkedIn Learning
• Employee Referral Program
• Adoption Assistance Program
• Employee Assistance Program
• Health and Wellness Program and Incentives
• Employee Discounts
• Employee Resource Groups

Coldwell Banker is one of the world’s leading brands for the sale of million‑plus homes and one of the largest residential real estate brokerage franchisors, with approximately 2,800 franchise and company owned offices and over 99,000 independent sales associates in the United States, Canada and 40 other countries. Coldwell Banker is a subsidiary of Anywhere Real Estate Inc.

Anywhere Real Estate Inc. is moving real estate to what’s next. Home to some of the most recognized brands in real estate, including Better Homes and Gardens, Century 21, Coldwell Banker, Coldwell Banker Commercial, Corcoran, ERA, and Sotheby’s International Realty, we fulfill our purpose to empower everyone’s next move through our leading integrated services, which include franchise, brokerage, relocation, and title and settlement businesses, as well as mortgage and title insurance underwriter minority owned joint ventures. Anywhere supports nearly 1 million home sale transactions annually and our portfolio of industry‑leading brands turns houses into homes in more than 118 countries and territories worldwide.

At Anywhere, we are empowering everyone’s next move – your career included. What differentiates us is our scale, expertise, network and unique business model that positions us as a trusted advisor throughout every stage of the real estate transaction. We pursue talent – strategic thinkers who are eager to always find a better way, relentlessly focus on talent, obsess about growth and achieve exceptional results. We value our people‑first culture, which thrives on empowerment, innovation and cross‑company collaboration as we keep moving the world forward, together.

We are proud of our award‑winning culture and are consistently recognized as an employer of choice by various organizations, including Great Place to Work, Forbes World’s Best Employers, Newsweek World’s Most Trustworthy Companies and Ethisphere World’s Most Ethical Companies.

EEO Statement: EOE including disability/veteran